BACK COUNTRY HORSEMEN OF NORTH CAROLINA CONSTITUTION
ARTICLE I PURPOSE
The name of this organization shall be BACK COUNTRY HORSEMEN OF NORTH CAROLINA. The term “Organization” used herein shall refer to the Back Country Horsemen of North Carolina. The terms “Officers” and “Directors” used herein shall refer to the Officers and Directors of the Back Country Horsemen of North Carolina, except as stated otherwise.
The purpose of this Organization shall be to:
· Perpetuate the common sense use and enjoyment of horses in America’s back country and wilderness areas and especially the back country and wilderness areas of the Southeastern United States.
· Work to ensure that public lands remain open to recreational stock use.
· Assist the Government and private agencies in their maintenance and managements of said resource.
· Educate, encourage, and solicit active participation in the wise use of the back country resource by horsemen and the general public commensurate with our heritage.
· Foster and encourage the formation of new chapters to the state organization.
ARTICLE II MEMBERSHIP
Membership shall be open to any individual interested in promoting the purpose as stated in ARTICLE I.
Family memberships shall be available to a domestic couple and their children, who are 17 years of age or younger or actively enrolled students. Single dues are required for individuals 18 years of age or older, unless family or student status applies.
Dues paying members are voting members, and membership year will be the calendar year.
Sponsorship may be acquired by individuals, businesses or organizations interested in supporting the purpose as stated in ARTICLE I. Sponsorship dues shall be determined by the Board of Directors.
ARTICLE III VOTING
Each member, 18 years of age or older, shall be entitled to one (1) vote on all matters voted upon during a regular or special meeting.
Sponsors shall have no voting rights.
Providing a quorum (see Article IV, Section 2) is present, a simple majority of the members voting when the Organization is in session shall be required to conduct that business requiring group action. The only exception is for removal of Officers and/or Directors, which is described in Article IX.
The Board of Directors shall direct the Chapter Officers to take the following issues to their membership to be voted on:
· Election of State Officers.
· Changes to State and/or National dues.
· Amendments to the State Constitution.
· Any other issues as determined by the Board of Directors.
Each Chapter’s members shall vote on these issues and the resulting votes shall be reported by the Chapter President to the State President.
ARTICLE IV MEETINGS
General membership meetings shall be held at a time and place determined by the duly elected Officers of the Organization with due and proper notice to all members.
A quorum for both membership and Board of Directors meetings shall be constituted by a simple majority of Officers and a number of Directors to equal two for each Chapter, although each Chapter is not required to have representation.
All meetings shall be held according to Robert’s Rules of Order where they do not conflict with this constitution.
Special meetings may be called by the President; or upon a written request signed by four (4) Directors; or upon a written request signed by twenty (20) voting members.
Board of Director’s meetings shall be held at least quarterly and as deemed necessary by the officers and/or Board of Directors of the Organization. This meeting may be held by phone, e-mail, or an assembly. Members will be welcome at Board meetings but will have no vote.
ARTICLE V OFFICERS AND DIRECTORS
Officers of this Organization shall be a President, Vice President, Secretary, Treasurer, Chaplain, and such other officers as the voting membership may wish to establish.
There shall be two (2) Directors elected from the membership at large of each chapter, one serving a two (2) year term, and the other serving a three (3) year term. The Chapter President, Vice President, Secretary and Treasurer shall also serve as State Directors during their terms of office.
Any vacancy in an Office shall be filled by an election by the Board of Directors for the balance of such term except President, which will automatically be filled by the Vice-President. Any vacancy occurring on the Board of Directors shall be filled by an appointment by the Chapter President, in which the vacancy occurred, until such time as a Chapter election can be held.
All elected Officers and Directors must be voting members when elected, and throughout their term of office.
There shall be two (2) National Directors to represent Back Country Horsemen of North Carolina to the Back Country Horsemen of America. The National Directors shall be the Back Country Horsemen of North Carolina, President and one other member chosen by the Board of Directors. If the President is unable to serve as a National Director, then a replacement will be chosen by the Board of Directors.
ARTICLE VI DUTIES OF OFFICERS AND DIRECTORS
The supreme power and authority of this Organization shall be lodged with the membership. The Officers and Board of Directors shall conform to the instructions of, and be subject to the control and direction of the membership in their assembled membership meetings. The Board of Directors and Officers shall manage and execute the affairs of the Organization. When said Organization is not in session, the Officers shall have full authority to execute the purposes of the organization.
It shall be the duty of the President to preside at all meetings of the Organization and all meetings of the Board of Directors, to exercise general executive control over the affairs of said Organization; to call special meetings of the Organization and of its Board of Directors, and to perform all other duties pertaining to such office. The President shall be an ex-officio member of all committees. The President shall co-sign all checks for disbursement of funds as deemed necessary and as directed by the membership.
The Vice-President shall assist the President when called upon to do so, and in the President’s absence shall be vested with all the powers and duties of the President.
The Secretary shall record and keep minutes of all regular meetings, Board of Directors meetings, and special meetings. The Secretary is responsible for the preparation of correspondence on behalf of the Organization and will maintain a file of all correspondence sent and received. The Secretary shall receive a roll of members, Officers, and Directors from the chapters. The Secretary shall also complete and forward all necessary reports to the Back County Horsemen of America.
The Treasurer shall collect dues from each chapter and disburse all funds of the Organization and shall keep a written account of same which shall be open for inspection by any member; shall furnish a report of the state of the finances quarterly to the Directors and Officers and shall be one of the two check signers of record. All funds shall be deposited into the Organization’s bank account.
ARTICLE VII FINANCE
The President shall have the authority to approve expenditures up to $250.00.
Any expenditure of funds above $250.00 must be approved by a Board of Directors meeting either by phone, email, or as an assembly.
ARTICLE VIII ELECTIONS
Provided a quorum is present (see Article IV, Section 2), all Officers shall be elected by a majority vote of those voting at the scheduled fourth (4th) quarter membership meeting. The terms of office shall be effective January 1 of the next calendar year.
No Officer shall hold the same office for more than five (5) consecutive terms. No Director shall hold office for more than three (3) consecutive terms.
ARTICLE IX REMOVAL OF OFFICERS
Any Officer or Director may be relieved of their duties by an action instituted by a two-thirds (2/3rds) majority vote of the Board or Directors.
Any Director who misses three (3) consecutive Board of Directors meetings, that are not excused by the President, may be dismissed by the Board of Directors. Any Director who is dismissed or resigns during their term of office, shall be replaced with an appointment by their Chapter President, until a chapter election can be held.
ARTICLE X REMOVAL OF MEMBERS
A chapter member may only be removed from the chapter by an action instituted by a two-thirds (2/3rds) majority vote of the State Board of Directors. If they are removed from the chapter, their state membership may be revoked by a two thirds (2/3rds) majority vote of the State Board of Directors.
ARTICLE XI COMMITTEES
The committees necessary for the function of this Organization shall be designated by the President and the Board of Directors. Committees of the Organization shall include, but not be limited to the following:
· Public Lands
· Publicity & Membership
· Fundraising & Events
· Any other committee deemed necessary by the membership
Committee members may be elected at membership meetings, or appointed by the President and/or Board of Directors.
ARTICLE XII TAX STATUS
This organization shall be registered as a tax exempt organization according to the requirements of the State of North Carolina.
The organization is organized exclusively for charitable, religious, educational, and scientific purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
ARTICLE XIII AMENDMENTS
Provided an advanced notice is given to the membership, this constitution may be amended at any regular meeting or special meeting of the Organization, by a majority vote, as long as a quorum is present.
A Chapter’s proposed Constitution, or an amendment to same, must first be presented to, and approved by, the State Board of Directors before being presented to the Chapter’s membership for voting.
ARTICLE XIV RATIFICATION
This Constitution will go into effect when ratified at a properly called membership meeting of the Back Country Horsemen of North Carolina.
This Constitution was ratified September 21, 1995.
This Constitution was amended January, 20, 2011.
This Constitution was amended December 21, 2014.